By default, Clock PMS+ automatically changes its revenue date mode every night and midnight without requiring any user action. However, depending on your operations, you may want to change that manually yourselves, which is a possibility. There are several modes that you can make use of:
- Auto Revenue Date - the default one. In this mode, the Revenue Date changes automatically at midnight without any user's intervention. No changes to the past revenue date are possible. Such changes are registered as a correction on the new date. Additionally, you can also set an 'Offset' for the time that the date will change. If you wish the date not to change automatically at midnight but later, navigate to Settings->All Settings->Charges & Taxes->Revenue date mode in field 'Auto revenue date offset' enter how many hours after midnight you wish the system to change the date.
For example: Today you void a charge that was posted for yesterday. The negative correction will be recorded for today - yesterday there was +50 EUR revenue; today there will be -50 EUR revenue.
- Manual Date - similar to the above one, however, here the Revenue Date does not change automatically. It is to be changed by the user on a daily basis. Also, the user chooses the time for this change (either before or after midnight). Upon entering the new date, it is no longer possible to register a revenue with the past date, and all changes are registered as corrections on the new date.
- Manual Period - this mode, allowing you greater flexibility in terms of past days, but also letting you lock already reported periods. Here is a practical example of the use of the new mode:
- A company paying taxes based on its revenue reports is to submit the related documentation by the 15th day of the next month.
- This company needs the corrections to charges to be reflected as precisely as possible, i.e. they have to refer not to the current date, but to the date of rendering the service, even if it is in the past.
- In the second case, the system will register the correction as referring to the past date revenue, provided that this date is not already closed (the date must be after the 15th day of the previous month). Thus the information of the services rendered is most accurate and up to the last possible moment – the 15th day of the month.
- The corrections made after closing the reported period are registered as referring to the present date.
Note: Changing the date is done from menu Settings->All Settings->Charges & Taxes->Revenue date mode. The user needs to have the Change Revenue Date right.
Warning: Make sure to always change the date if you switch to this mode.
Important: If you wish to change the reporting mode for the revenue date, please contact our Customer Service team at email@example.com
Future charges closed as revenue
We have added an option to let you control how the future charges will be reported in Clock PMS+. You access the option by going to Settings->All Settings->Charges & Taxes->Revenue date mode.
Upon closing the folio, the system finds all charges for future dates in this folio and changes their revenue date to the current one. This way these charges can be included in the current date revenues, i.e. in the Ledgers. The data in the Ledgers and their Accounts Receivable column will coincide with the Accounts Receivable Report.
If not selected:
The future charges (if any) will remain as revenue for the future dates when the folio is closed.