Once you have defined the Room Types, Boards, Age Groups and Seasons that are covered by the contract, you can proceed with configuring the pricing terms themselves.
Base Positions
For each room type, set base prices for the seasons you have defined.
- Board (1) - select the board to which the base price applies. Start with the lowest board from the contract. For the prices of the other Boards, see the Extra Boards section below.
- Price per Room or Bed(2) - specify whether the prices you set in the base item apply to the entire room or to each guest (bed).
- If you select 'Price per Bed', you can fill in different prices for each of the children's age groups (4). You can set the prices for children as a fixed amount, but you can also use a percentage discount from the base price.
- Select the Charge Template (3) if you wish to specify all the charge fields for this base item - Revenue Group and Category, Tax %, Additional Fields, etc. If you selected 'Price per Room' you will have one charge for each day, if you selected 'Price per Bed' you will have a separate charge per guest for each day.
- Adjustments may be applied to the base rates set for different combinations of adults and children. See the Specific Accommodations section below for more information.
In the example above, we created a Base position for:
- Room type - DBL
- Board - RO
- Price per bed
- Prices for Adults - 45 in Low season; 50 in Mid; 55 in High
- Price for Infant - 100% discount in all cases
- Price for Child - 20% discount in all cases
This indicates that the base pricing for the DBL room type is for RO board. If there is a supplement option for BB or HB, it needs to be added as an extra board (see below).
Furthermore, we've created a position for APP as well, however, the base board is BB. This essentially means that in our contract with the TO, this is the 'lowest' board on offer for the APP and the only possible supplement is HB.
Extra Boards
Define here the prices of all other boards from your contract. If the base item is for a particular board, this means that it is included in the price and the calculation will not go through this section.
For example: you can have base items with different boards - DBL/RO and APP/BB, and a line in the Extra Boards section for BB. This means that the price of an APP room includes the BB and the price of a DBL room does not. The calculation for DBL will look up the price for BB from the row in the Extra Boards section.
For each row:
- Select the board (5). If the Board is not listed, first add it in the Room Types and Boards section.
- Charge template (6) - select a template to define the parameters to be used for the posting of this board. A separate charge will be created for each of the days and guests. The charge text shows both the name of the board and the age group of the child, if the charge is for a child.
- Prices (7) for the Boards are set for each season. The price applies to each of the guests. Enter prices for an adult and each of the children's age groups.
Specific accommodations
Here you can define conditions to change the base price as well as the price of the Extra Boards. You can specify specific combinations of adults and children, as well as the position of the guest in the room to which the adjustment applies.
Tip: If you have single type discounts on various room types, you can describe them on a single row, enlisting all room types the discount refers to. For example, the third adult always pays 80% of the price for the main bed. This way, you can reduce the number of the rows being entered.
- Text (8) - The entered text will be added to the charge text to make it clear how the price of the night was formed.
- Room type (9)- which room type the condition applies to. The field is required, allows you to select more than one type.
- Adults and children (10)- What combination of adults and children the condition applies to. Required fields.
- To which guest in turn (11), whether adult or child, the condition applies - If left blank, the condition applies to all guests in the selected age group.
- Which age group (12) the condition applies to - adults or children of a specific age group. Required field.
- Prices or Discounts by Season -If you fill in a value, it will replace the price from the base item. If you fill in a percentage, it will be treated as a discount from the base price.
- Accommodation Prices/Discounts (13) - Only activated if the base item is defined as "Bed Price".
Prices/Discounts for Extra Boards (14) - If the guest's board is calculated from the Extra Boards Table, this amount can be adjusted by specifying a fixed amount or discount.
In the example above, we created the following specific conditions:
- For room type DBL we have set -50% discount on the price per night for a child staying with 2 adults. Discount for extra board is not set.
- For the APP room type we have set different prices for the nights by season for the 4th and 5th adult. We have also added a -20% discount for extra board.