Packages are an additional element to tour operator contracts, enabling you to set various surcharges that can be selected for each booking, such as charges for Transfer, SPA packages, Holiday dinners, and others.
Package Services
In this section, you can define additional services that are charged to the booking. Package services are optional and are activated for each booking with a selected activation code. For now, this functionality can only charge services on the day of arrival.
Fill in the fields as follows:
- Text (1) - enter text to add as a description of the charge;
- Activation Code (2) - select which activation code will trigger the charge of the package service;
- Charge Template (3)- select which of the preset templates will be applied for this charge. The template will extract the configured revenue group, category, taxes, etc.;
- On (4) - select a charge scheme. Possible options are:
- Arrival - the package will be charged only on the arrival date;
- Departure- the package will be charged only on the departure date;
- Every day - the package will be charged for each day of the booking stay;
- First N days - enter the number of nights the package will apply starting from the arrival date.
- Price (5) - set the price applicable for each season. Negative values are allowed.
Tip: Use the negative price option to configure different discounts that are NOT percentage-based but defined as a fixed amount. For example, the "Golden Age" discount -10 EUR per day, for each guest in the age group.
In the example, we created the following additional packages:
- Arrival Transfer, which is activated with code "TR1" in the booking. We have set prices for different seasons;
- Departure Transfer, which is activated with code "TR2" in the booking.
Important: Here's how to determine the number of package services charged for each booking:
- The presence of one activation code in the booking will trigger the charge of one package service according to the selected charge scheme;
- To charge the package service 3 times, add the activation code 3 times in the booking;
- If the package service has different prices for children and adults, create different activation codes, and based on the guests in the booking, add the corresponding number of each type of activation code.
Holiday Packages
In this section, you can set charges for packages that can be optional or mandatory. Unlike the previous package section, here you can fix a date for charging the package and use a scheme based on the number of guests in the booking.
- Text (6) - enter text to add as a description of the charge;
- Date (7) - specify the date for charging the package;
- Activation Code (8) - select which activation code will trigger the holiday package charge. The field is optional; use it when the package service is optional. The number of charged packages follows the logic described in the "Package Services" section;
- Multiplier (Per) (9) - use this field to define the scheme for calculating the number of package charges. Applicable to non-optional packages, i.e., NOT activated by an Activation Code. Options include:
- per Booking - the package is charged once for the entire booking;
- per Guest - the package is charged for each guest in the booking;
- per Adult - the package is charged for each adult in the booking;
- per Child - the package is charged for each child in the booking.
Important: The fields "Activation Code" and "Multiplier (Per) " are incompatible within a single package. Use one option depending on whether the package is optional (Activation Code) or mandatory (Multiplier (Per)) for charging.
- Charge Template (10) - select which of the preset templates will be applied for this charge. The template will extract the configured revenue group, category, taxes, etc.;
- Price (11) - set the package price. Negative values are allowed.
In the example, we created the following holiday packages:
- New Year's Eve Dinner, which is charged for all bookings with a night on 31.12. We have defined different prices for Adults (150 EUR) and Children (70 EUR);
- Christmas Dinner, which is optional and charged on 24.12. The package will be charged for bookings with a night on 24.12 and the corresponding activation codes selected (CHD_A , CHD_CH). Each code activates a package with different pricing, intended for Adults and Children respectively.