The Rate Restrictions are tools with which you control the conditions for which the rate and its respective price are applicable.
Restrictions
| Restriction | Description | Supported by channel managers |
|---|---|---|
| Guarantee Policy | A rate having this restriction will change the default WRS guarantee policy with the one set in the rate itself. This restriction can be used to specify different deposit amounts and guarantee options for different rates. | ✘ |
| Max adults | The rate will be available only for requests with the specified or a smaller number of adults. | ✘ |
| Max children | The rate will be available only for requests with guests count (adults + children) equal to or smaller than the sum of Max adults and Max children restrictions. | ✘ |
| Min adults | The rate will be available only for requests with the specified or a larger number of adults | ✘ |
| Min children | The rate will be available only for requests with the specified or a larger number of children. Use in combination with 'Max adults' and 'Max children', when you want your guests to be shown only the rates, which accurately match the number of adults and children in the requests of these guests. E.g. - a guest is looking for offer for 2 adults + 1 child, and you have a special rate for 2 adults + 1 child, with set 'Min adults' and 'Max adults' to 2, and 'Min children' and 'Max children' - to 1. | ✘ |
| Stop from sale | The rate, season or day will be stopped for sale. | ✔ |
| Closed for arrival | The rate will be closed for arrival on a certain day or for a certain period (season). | ✔ |
| Closed for departure | The rate will be closed for departure on a certain day or for a certain period (season). | ✔ |
| Min stay | The rate will be available only for requests for stay equal to or longer than the one specified here. | ✔ |
| Max stay | The rate will be available only for requests for stay equal to or shorter than the one specified here. | ✔ |
| Min Stay on Arrival | For a booking arrival date set with this restriction, the rate will be available only for booking stays equal to or longer than the period specified in the restriction. | ✘ |
| Max Stay on Arrival | For a booking arrival date set with this restriction, the rate will be available only for booking stays equal to or shorter than the period specified by the restriction. | ✘ |
| Min free rooms | The rate will be available on a certain date only if the number of free rooms is equal to or larger than specified. "Free rooms" are all available rooms of the room type of the rate. | ✔ |
| Send as 'Stop' for restricted dates | ||
| Max free rooms | The rate will be available on a certain date only if the free rooms are that many or fewer. "Free rooms" are all available rooms of the room type of the rate. | ✔ |
| Send as 'Stop' for restricted dates | ||
Min days before arrival Max days before arrival | Use these restrictions to set a future period in which bookings with nights falling in this period will be accepted. For example, if it is set that the min days before arrival are 60, and the max days before arrival are 90, only the bookings with nights falling in this period will be accepted. All the other nights (before the minimum of 60 days and after the maximum 90 days) will be stopped for sale. | ✔ |
| Send as 'Stop' for restricted dates | ||
| Active from date | From this date on, a rate related to this restriction is activated. Thus you can determine the date of the automatic activation of this rate. | ✔ |
| Send as 'Stop' for restricted dates | ||
| Active to date | Sales at the rate related to this restriction are stopped after this date. Thus you can set the date after which the rate will no longer be shown to guests to book at. This restriction has nothing to do with the period of stay of the guest and applies to the time of the actual booking making only. | ✔ |
| Send as 'Stop' for restricted dates | ||
| Last Minute days | Use it to create last minute rates. For each rate or season, you can set the number of days before arrival for which the rate will be active. For example, if you enter '2' in the 'Last Minute days', this means that the rate will be active for guests arriving today, tomorrow or the day after tomorrow. This restriction does not limit the length of a stay. Recommended use: at a rate or season level. | ✘ |
Restriction Levels
The restrictions can be applied at three different levels: Rate, Season and Specific day. Lower-level restrictions override upper-level restrictions.
- Restrictions on Rate level will be available for all dates the rate covers.
- Restrictions on Season level will override (set new rules or remove existing rules) restrictions on Rate level.
- Restrictions on Specific day level will override restrictions on Season or Rate.
Example:
- Set restriction "min stay" = 2 for rate "RACK". The restriction is applied to all seasons and days.
- For season "LOW" in the same rate set "min stay" restrictions to "0". Now the restriction (min. stay = 2) applies to all seasons and days, except to season "LOW".
- For '10 Mar' in season "LOW" set "Min stay" = 4. Now '10 Mar' will require a minimum stay of 4 nights. There will be no restriction for the other dates in season "LOW"; the rest of the dates will require min. stay = 2.
Important: 'Close', 'Close for arrival' and 'Close for departure' can't be overridden by lower level restrictions. If you close the rate, the seasons and days are closed as well, regardless of their 'Close' restrictions.
Applying Restrictions
On Rate Level
While creating a rate or editing an existing one, select the Restrictions tab and set the values.
On Season Level
In the Season section of the rate management screen, add a new season or edit an existing one. Apply the restrictions through the Restrictions tab.
On Day Level
In the Day section of the rate management screen, use the blue button on the top right to select which restriction you want to apply. Afterwards, simply click on the day for which you want to apply the restriction and either enable it or enter the value (depending on the type of restriction you want to apply).
